Testimonials Toon (DPO Pro)
As an external Data Protection Officer (DPO) for SMEs, I am coordinating the privacy processes for various clients. For each client I have to get in touch with many external stakeholders, such as web builders, communications agencies, suppliers, etc. The contact with each of the external stakeholders is rather short, but yet, I have to ensure that they understand what information and what documents I need to receive from them – and be sure they do as we agreed. That’s why I need Flxion.
The challenge for every DPO is to keep track of a large amount of small meetings and calls, both with internal managers, as with external suppliers. After every meeting with these non-experts, I want to be sure that everyone has the same clear understanding of the why and what that we agreed upon. I also want to ensure all participants send me their information back in time – and when I need to share documents during a call, I want to be sure they can find that info right away.
As a DPO, I need to include a series of external suppliers and data processors, and I do not have the time – and the authority - to open up the company IT systems of my clients and give these external stakeholders a secure access to the right reports, todo-lists, and documents. I like Flxion, because I only need to enter the e-mail address of the external contacts to include them in my meeting and give them access to all the information and todo’s in one place.
I really appreciate it that companies store their data in Europe. As a data privacy expert, I am probably more delicate on this matter. But I also see an increasing interest both from authorities and from business people to be careful with their data and to prefer European information systems. Flxion is hosted near the European financial headquarters in Frankfurt (DE) on secure servers, and that is a great plus for me.
Testimonials Jan Lagast
Whatever meeting I have, I always liked to share a small report with concrete todo’s for all the attendees once the meeting is over. But since I am running from one meeting to the other, many of those small reports are still awaiting fifteen extra minutes of my time. Now I share my notes with the attendees during the meeting. By the end of the meeting, the report is ready, and we all know what was agreed. This is such a time-saver !
I think I use Flxion between three and five times a day. From the online coffee with an old network contact, over meetings with clients and prospects, all the way to board meetings and general assemblies. In every meeting I witness the benefits. All the attendants see the report being built up, so they can immediately reflect on nuances, decisions, and tasks. And afterwards all the preparations, notes, and tasks remain accessible for everyone - even if they work in a different company and have no access to our IT systems.
It is so easy to start live-sharing a meeting report. I open a new report, edit its title, and add the attendants. I either select them from my previous list, or add their e-mail address and ready. They get the invite, accept the terms, and drop into the report at once. They can read the agenda, follow my report writing, debate the nuances, and understand who does what by when before the meeting is over.
I like the idea that you pay per use. Whatever the use, I never pay more than needed. On the other hand, now that I am sharing more and more meeting preparations, and my use of Flxion gets much more intense, I am happy that Flxion also offers a monthly subscription that includes all the options I need. If I see how much more efficient I got, the couple of euro per month is a no-brainer in my P&L.
Testimonials Ove De Backer
As a project management consultant specialised in the complexity of vast project portfolios for mid- and large-sized companies, I have many meetings with one main goal: get into action right away, when the meeting is over. Running in and out many meetings per day, it is crucial for my output and my results to take notes immediately, ensure we are all on the same plate, and agree on 'who does what’ before the end of each meeting.
As an external project management coach, I am confronted with a variety of meetings. From pre-sales, over management advisory, to detailed daily scrum meetings. For a series of customers, and a variety of teams. They all have one main goal in common: we have to start 'getting things done' right after the meeting. That’s why I now share a small report in each and every meeting - and I invite my clients to do the same.
As an external project management consultant, I need an immediate access to the team meeting reports of all my clients. But, I do not need access to their corporate IT systems. With Flxion I now have access to the full meeting minutes and the tasks of each of the teams that I coach. And, of course, each team has only access to their own reports - they cannot read the other companies’ reports.
The subscription of Flxion is so cheap, that I do not mind paying some credits for each of my clients. After five meetings, I only spent 1 euro. That is a lot cheaper than a mobile phone call, so why bother with the financials. It is much more important that I can start right away with every client, without them having to first ask permission to their bosses. And we get into action right after the first meeting. Yes !